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Supplemental Education Services (SES) Evaluation

Policy TitleSupplemental Education Services (SES) Evaluation
Policy CategoryDistrict and School Transformation (DSTR)
Policy IDDSTR-032
Policy Date2009-10-01

Formerly GCS-C-040

  1. The reauthorization of ESEA, Section 1116 of Title I in No Child Left Behind, requires that the State Education Agency (SEA) develops, implements, and publicly reports on standards and techniques for monitoring the quality and effectiveness of services offered by approved supplemental educational services (SES) providers. Additionally the SEA must establish procedures for withdrawing approval from providers that fail, for two consecutive years, to contribute to increasing the academic proficiency of students served by the providers.  SES provides additional academic instruction that is provided outside of the regular school day and designed to increase the academic achievement of eligible students in schools required to provide such services in accordance with interventions.
  2. The North Carolina Department of Public Instruction (NCDPI) shall evaluate each provider’s performance in each district the provider serves on an annual basis.  Each provider will be evaluated based on academic achievement, student attendance, and parent surveys.
  3. Provider evaluation criteria will address the following:
    1. Student achievement shall be measured by calculating an “effect size” based upon the assessment results attained by students in the same provider’s program.
    2. Student attendance shall be measured by the information submitted to NCDPI through its tracking system for enrollment of students participating in SES. 
    3. Parental satisfaction shall be measured by a survey administered by NCDPI to parents of students receiving services. Providers and school districts shall cooperate with NCDPI to facilitate the administration of all surveys.
  4. Evaluation results will be weighted for each criterion with student achievement at 50 percent, attendance at 25 percent, and parental satisfaction at 25 percent.  A provider must achieve a minimum rating of 75 percent to continue with a status of Good Standing. The failure of a provider to achieve a minimum of 75 percent will result in a provider status of Probationary
  5. NCDPI will assign each provider the status of good standing or probationary status pursuant to subpart (d). Each provider’s status shall be determined on a statewide basis for each subject tutored as follows:
    1. Good Standing.  A provider assigned the status of good standing shall not be required to take any action in response, other than addressing any reservations during the next SES reporting period.
    2. Probationary.  A provider assigned to probationary status shall submit a reconstitution plan setting forth substantial changes the provider will immediately implement to return its status to good standing.
    3. If a provider’s compliance with state or federal requirements or interactions with districts or parents indicates areas for improvement based on three formal complaints submitted against the provider within an SES reporting period, the provider’s status may also be assigned “with reservations.” A provider assigned any status with reservations that fails to address the identified areas for improvement during the next SES reporting period shall be placed into corrective action in accordance with subpart (h) of this Section.
  6. A provider that receives two consecutive determinations of probationary status  shall be recommended to the State Board of Education (SBE) for removal.
  7. The SBE may require corrective action of a provider if compliance issues are raised through NCDPI’s monitoring of the provider’s program. Providers placed in corrective action under subsection (h) shall, within 30 days after receiving notice to this effect, submit to NCDPI for approval a corrective action plan detailing how the provider intends to improve the deficiencies in its program. A provider shall be removed from the state-approved list if it fails to meet the requirements of its corrective action plan by the end of the SES reporting period following the provider’s placement into corrective action.
  8. The SBE may immediately suspend a provider’s services or remove a provider from the state approved list if NCDPI determines that a threat exists to the health or safety of students or if the provider has engaged in illegal or deceptive practices, violated any assurance or aspect of its application to NCDPI, violated any assurance or aspect of a plan submitted to NCDPI in accordance with this Section, falsified any information on its application or other reports to NCDPI, or otherwise violated State or federal law.
  9. Any corrective action or termination rights NCDPI has pursuant to this part may be exercised solely with respect to the provider’s program in one or more schools or districts, if the performance issues are localized.
  10. If a provider is removed from the State-approved list for any reason, the provider and any related organization shall be ineligible to re-apply for the following two fiscal years.
  11. An appeal from a removal decision shall be submitted to the Office of Administrative Hearings pursuant to Chapter 150B of the General Statutes.



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