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Implementation of PowerSchool


ItemDescription
Policy TitleImplementation of PowerSchool
Policy CategorySBE/DPI Operation (SBOP)
Policy IDSBOP-018
Policy Date2013-12-05
Previous Policy Dates07/29/2004, 06/01/2006
Statutory Reference GS 115C-12; GS 115C-438; 20 USC § 1232g, The Family Educational Rights and Privacy Act Statute; 34 CFR Part 99 Regulations

Formerly TCS-C-018


The North Carolina Department of Public Instruction (NCDPI) has the legal and ethical responsibility to use and disseminate appropriate information as one of its most important priorities. The legal aspects of the use of public school data are based upon several state and federal laws including, primarily, the Uniform Education Reporting Systems (UERS) umbrella as required by General Statute (GS) 115C-12. Sanctions shall be imposed to the local school system (LEA) or charter school not in compliance with UERS reporting guidelines as stated in GS 115C-438. Additionally, the Family Education Rights and Privacy Act (FERPA), enacted by the United States Congress in 1988 and amended in 1996, mandates procedures for protecting the privacy of student data while acknowledging the necessity to collect it. North Carolina further defines the situations in which both student and education student data can (and cannot) be disclosed in GS 115C. (See State Board of Education Policy TCS-C-017.)

The North Carolina Student Information System (SIS) is the official Home Base application used statewide by the Public Schools of North Carolina.  This new webbased application replaces the former student information system, NC WISE.  It houses all aspects of student data including demographics, grades, attendance, etc.  The SIS comprises PowerSchool, PowerTeacher and Parent Portal software provided by NCS Pearson, Inc.  The SIS, with associated UERS information systems employed by NCDPI, provides the state’s selected solution for student accounting and the collection and reporting of student information.  The following responsibilities will govern NCDPI's request for and use of student education data from individual schools and LEAs in the state.

Requirements for NCDPI

NCDPI shall

  1. test, deliver, and provide support for the SIS to LEAs and charter schools to comply with NCDPI reporting requirements and provide help desk for the software;
  2. deliver training/professional development to LEAs to support the implementation of the SIS;
  3. provide reference materials and information to guide LEA conversion of NC WISE data to SIS data;
  4. provide reference materials and information to guide LEA technical architecture, infrastructure, and staffing requirements to implement the SIS;
  5. provide guidelines for computer hardware and networks to implement the SIS;
  6. provide security requirements in compliance with security standards established by the North Carolina  Enterprise Security and Risk Management Office (ESRMO); and
  7. ensure all data is secure and student data privacy policies and procedures as set forth by the Office of the State Chief Information Officer are observed by NCDPI and its contractors for SIS services.

Requirements for LEAs and Charter Schools That Implement the SIS

LEAs and Charter Schools shall

  1. utilize and participate in the state’s Unique Student ID Generation System for all student identification and for all applications using student information;
  2. transmit and receive electronically all student records as a student transfers from one SIS school or LEA within North Carolina to another SIS school/LEA in North Carolina;
  3. utilize the SIS Electronic Student Transcript system in sending all high school transcripts to colleges and universities in North Carolina that are participating in the SIS Electronic Student Transcript Program;
  4. maintain all statewide systems codes such as but not limited to course codes, address codes, city codes, enrollment codes, withdrawal codes, discipline codes, etc.
  5. meet all UERS data reporting requirements for all applicable state and federal reporting;
  6. meet all SBE/UNC/NCCCS graduation requirements for calculating grade point averages (GPAs); and
  7. ensure all data is secure and student data privacy policies and procedures established by the Office of the State Chief Information Officer are observed within the school/LEA.

LEAs and Charter Schools That Do Not Implement the SIS

LEAs and charter schools that choose not to implement the North Carolina SIS shall implement an alternate student accounting/reporting system that shall comply with benchmark requirements established by NCDPI.

These benchmarks shall define requirements for

  1. data reporting and data quality;
  2. interface of functionality with SIS (i.e., electronic university transcripts, LEA-to-LEA student record transfer, NC Education Data Warehouse);
  3. application, network, and physical security compliance;
  4. disaster recovery/business continuity planning;
  5. UERS reporting requirements; and
  6. implementation of new UERS, federal, or state reporting requirements within a timeframe that allows newly required data to be available for collection by the first collection of such data by NCDPI.

Deadlines and Sanctions

All LEAs and charter schools must fully deploy and implement the SIS or an approved/benchmarked alternate student accounting system by the end of  complete deployment of the SIS or June 30, 2014, whichever comes first.

Any LEA or charter school that fails to fully deploy and implement the SIS or an approved/benchmarked alternate student accounting system by the end of full deployment of the SIS or June 30, 2014, whichever comes first, shall fully deploy and implement the SIS at no cost to the State.

Any LEA or charter school that fails to fully deploy and implement the SIS or an approved/benchmarked alternate student accounting system by the end of full deployment of the SIS or June 30, 2014, whichever comes first, shall be considered to be out of compliance with UERS reporting guidelines as stated in GS 115C-438; sanctions will be imposed accordingly.

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